Constitution

Rules and Regulations

1. Definition
2. Executive Committee
3. Power and functions of the Executive Committee
4. Quorum
5. President
6. Vice President
7. Secretary
8. Jt. Secretary cum Treasurer
9. Zonal Vice Presidents
10. Zonal Jt. Secretaries
11. Bank Accounts
12. Membership
13. Cancellation of membership
14. Only the life members
15. To Contest election
16. General Body Meeting
17. Quorum for the general body meetings
18. Special general body meeting
19. Objectives based Provision for expenditure
20. Provision for loans and deposits
21. Utilization of the funds
22. Provision for sale and purchase of immoveable property
23. Membership register
24. Dissolution
25. Amendment of the Rules and Regulations and memorandum of Association
26. Executive Committee members of AICP

 

Name of the Society: Association of Indian Collage Principals (AICP)

1. Definition

The “Association” means The Association of Indian Collage Principals.

2. Executive Committee

1. The Association Shall is managed by an Executive Committee. The Executive Committee shall consist of not more than 40 members, as stated below:-
   • President – One
   • Vice President – One
   • Secretary – One
   • Joint Secretary Cum Treasurer – One
   • Zonal Vice President – Four
   • Zonal Jt. Secretaries – Four
   • One member from each state and Union territory of India from amongst the members of the Association.
2. The President, the Vice-President, the Secretary, the Jt. Secretary Cum Treasurer and one member from each state and union territory of India Shall be elected at the General Body meeting Out of these, four office-bearers not more than two shall be from the some state. The four office bearers and the members, thus elected, shall nominate 4 Zonal Vice Presidents and 4 Zonal Jt. Secretaries at first meeting, which shall be held immediately on the same day, after the election.
3. The members of the Executive Committee shall have a term of three years. However, the present FIRST EXECUTIVE COMMITTEE constituted at the time of the registration of the Association shall have a term of FIVE years so that the Committee can take necessary steps, give direction and undertake concrete work to lay the foundation of the Association.
4. A member of the Executive Committee shall not have more than two consecutive terms.

3. Power and functions of the Executive Committee

1. Confirm the Admission of new members.
2. To collect Subscription, donation and funds for the Association and utilize the same for the activities and for fulfilling the objectives of the Association.
3. To provide collective leadership to make the Association strong and effective.
4. To co-opt members on the Executive Committee to fill in the vacancies.
5. To consider resignations of executive committee members and office bearers and to fill in the vacancies through nominations.
6. To consider the issues that may be brought before the Executive Committee.
7. To take follow up action on the resolutions passed at the annual conferences, the decisions made in the executive committee meeting and at the general or special general body meeting.
8. To inform members about the follow up action taken on various resolutions and decisions and the progress made thereof.
9. To appoint statutory auditor for auditing accounts of the Association.
10. To submit the audited Statements of accounts for approval and the reports of the activities of the Association for information to the General Body.
11. To engage or appoint the administrative staff for the work of the Association and to relieve them when not required.
12. To acquire properties, both moveable and immoveable in the name and for the purpose of the Association, consistent with the aims and objectives of the Association.
13. To appoint committee and sub-committees for any purpose as and when required and to delegate to such committee powers as deem fit.
14. To frame, explain, define and interpreted the Rules and Regulations of the Association.
15. To take disciplinary action against a member for willfully engaging in activities prejudicial to the interest of the Association.
16. To hold at least two meetings of the Executive Committee in a year, with a prior notice of at least ten days.

4. Quorum

The quorum at the executive committee meeting shall be ten or one third of the total members, whichever is less. In case there is no quorum, the meeting be adjourned for half an hour, and be reconvened.

All decisions of the Executive committee shall be made, as far as possible, by consensus, as the consensus reflects collective wisdom and a spirit of accommodation, failing which decision shall be made by a simple majority.

The President shall preside over all the executive committee meeting and in his absence the Vice President shall preside over the meetings. In the absence of both the President and the Vice President, the members present at the meeting shall elect the Chairman to preside over the meeting.

5. President

The President shall be the Chief Executive of the Association. The President’s decisions on all points of order shall be final and binding.

6. Vice President

The Vice President shall act as the President on his behalf and in his absence and shall exercise all the powers and functions that normally belong to the President. He shall discharge all such duties and functions that the Executive Committee and the President may assign to him.

7. Secretary

The Secretary shall act as the chief administrative officer of the Association. He shall act under the directive of the President and the executive Committee. He shall correspond with all concerned authorities on behalf of the Association. He will report to the President and the Executive Committee about the follow up action taken on various issues and progress thereof. He shall issue notices for the executive committee meetings and general body meetings, conferences and the like. He shall maintain the minutes of all such meetings. He shall prepare and submit report of activities of the Association and submit audited statement of accounts approved by the Executive committee to the general body. The Secretary shall be the custodian of all the records and properties of the Association and shall hand over the same to his successor on relinquishing his office.

8. Jt. Secretary cum Treasurer

The Jt. Secretary cum Treasurer shall act as the Secretary on his behalf and in his absence and shall exercise all the powers and functions that normally belong to the Secretary. He shall assist the Secretary and discharge such duties and functions as assigned by the Executive Committee. The President aad the Secretary. He shall maintain the books of Accounts and get the accounts audited and submit them to the Secretary.

9. Zonal Vice Presidents

Zonal Vice Presidents shall assist in organizing national level seminars, workshops, conferences and such other activities that the President and the Executive Committee may assign to them. They will organize with prior approval of the President. Zonal conferences, seminars, meetings of the membership of the respective zones when deemed fit and submit reports and accounts thereof to the Secretary within one month for the consideration of the Executive Committee.

10. Zonal Jt. Secretaries

Zonal Jt. Secretaries shall assist the Secretary and Jt. Secretary in enrolling members of the Association and conducting various national level seminars, workshops, conferences and such other activities and work that may be assigned to them by the president, the Secretary and the Executive committee. They shall assist the Zonal Vice Presidents in discharging their functions and conducting activities in their respective zones.

11. Bank Accounts

1. The Association shall open Joint Bank accounts with nationalized banks in the name of the Association, as and when required. These Accounts shall be operated by any two out of three office bearers’ viz. the President the Secretary and the Jt. Secretary-cum-treasurer.
2. However, the Executive Committee may by its resolution allow and authorize the Secretary to open and operate under his single signature a separate bank account in a nationalized bank in the name of the Association with a limit of balance to be prescribed by the Executive committee from time to time, to enable time to meet the day to day administrative expenses and submit the accounts in regard to the same to the Jt. Secretary cum Treasurer for the inclusion in the accounts of the Association.
3. Similarly a separate bank account for the AICP Bulletin / Journals shall be opened in a nationalized bank in the name of the Association to be operated under joint signatures of the Editor and one member from the Editorial board as per the resolution of the Executive Committee.

12. Membership

Membership of the Association is offered as follows:

1. Eligibility: Any Principle of a collage affiliated to a statutory / deemed university is eligible for membership of the Association.
2. Categories of Membership:
   • Ordinary Membership: Rs. 500/- (Five hundred only) per annum.
   • Life membership: Rs. 3000/- (Rupees Three Thousand only)
3. Principal of a collage shall be a member of the Association so long as he is in the services as Principle. The ordinary membership is valid for the calendar year and it is to be renewed every year.

13. Cancellation of membership

A member shall cease to be a member of the Association on the following grounds:

1. As and when a member resigns from his membership.
2. If a member fails to pay membership subscription (in case of ordinary membership) every year, on or before 31st march. However, such a member can get renewed his membership by paying a nears of subscription.
3. A member is liable to be suspended or expelled it be or she is found willfully engaging in activities prejudicial to the interests of the Association. However, such a member should be served with a notice in writing giving thirty days time to explain his/her conduct. If the explanation is not satisfactory, the executive committee may suspend of expect the member through a decision supported by a majority of the members present at its meeting.

14. Only the life members

Only the life members with at least three years standing as Life members of the Association shall be eligible to contest for any post or membership of the Executive committee. This provision shall apply to the elections to be held in the year 20003 and thereafter.

15. To Contest election

To Contest election for the post of President, Vice President, Secretary, Jt. Secretary-cum-Treasurer or membership of the executive committee, a member should file a nomination form proposed by two members separately provided the proposers and the secondars had at least one year’s standing as members of the Association, prior to the date of election.

16. General Body Meeting

Ordinarily the General Body meeting of the Association will be held once in a year with one month’s prior notice mentioning the date, time and venue and agenda for the meeting , at the general body meeting the following business shall be transacted:

1. To adopt the minutes of the previous general body meeting.
2. To adopt the audited statements of accounts.
3. To elect the executive committee members once in three years.
4. To consider any other matter with the permission of the chair.

17. Quorum for the general body meetings

The quorum for general body meeting shall be one third of the total members registered prior to the issue of the notice of the said meeting. In case there is no quorum the meeting shall be adjourned for half an hour and can be reconvened, irrespective of the quorum. All the decisions at such meetings shall be made by a simple majority of the members present and voting.

18. Special general body meeting

The Executive committee may call a special general body meeting on its own or on receiving the requisition in writing signed by at least one fifth of total members registered specifying the particular business to be transacted in the meeting. One month’s notice shall be given to the members before convening such a special general body meeting. No other business shall be transacted at such a meeting expect the business for which it is convened. The quorum and the procedure for transacting the business at such special General Body Meeting shall be the same as that of the general body meeting.

19. Objectives based Provision for expenditure

Ordinarily the Association will spend 60% of its income on organization its activities in fulfilling the aims and objectives of the association and the rest 40% on administration.

20. Provision for loans and deposits

1. Deposits and loans may be received by the Association for such periods and on such terms and conditions as may be determined by the Executive committee.
2. The funds of the Association when not utilized for its business be invested as determined by the Executive Committee from time to time.

21. Utilization of the funds

The Association may utilize its funds for fulfillment of it’s objectives and betterment of the Association.

22. Provision for sale and purchase of immoveable property

The Executive Committee of the Association may determine purchase and sale of immoveable property with prior permission of the Charity Commissioner.

23. Membership register

A list of members shall be maintained in a register as required under Sec. 15 of the Societies Registration Act, 1860 and in the form given in schedule V! of the Societies Registration (Mah.) Rule 1971 vide Rule 15 thereof.

24. Dissolution

The Association may be Dissolved by are solution passed with 3/5 majority of the total members present at a meeting specially convened for the purpose with one month’s prior notice.

25. Amendment of the Rules and Regulations and memorandum of Association

1. the Association may be Dissolved by are solution passed with 3/5 majority of the total members present at a meeting specially convened for the purpose with one month’s prior notice.
   • A proposal for amendment of these Rules and Regulations and Memorandum of Association can be initiated by at least one-fifth of the total members of the Association.
   • A proposal to amend the rules and regulations and memorandum of Association can also be initiated by the Executive Committee, provided such proposal is incorporated in a resolution passed in an executive committee meeting.
2. Such proposal should be placed for consideration in a special general body meeting of the Association, convinced for the purpose. The proposal must have support of (a) a simple majority of the total members and (b) two-third of the members present and voting at the meeting. Then the proposal stands amended accordingly from that day.

26. Executive Committee members of AICP

We, the Executive Committee members of the Association of Indian College Principals, do hereby adopt ourselves this Constitution this twenty second day of February,1998.

1	Prin. V.R.Shirgukar	President
2	Prin.P.Kalita	Vice President
3	Prin.(Dr.)G.Ramachandram	Secretary
4	Prin(Dr.)M.M.Gandhi	Jt. Secretary
5	Prin. Jeevan Desai	Vice President(WZ)
6	Prin.P.K.Noorudeen	Vice President (SZ)
7	Prin.K.C.Gogai	Vice President (EZ)
8	Prin.V.Y Ingle	Jt. Secretary(WZ)
9	Prin. A.G.Jumde	EC Member(WZ)